Free wedding budget template (Excel & Google Sheets)
Set your total budget and guest count. The planner splits the budget across the usual wedding categories using typical shares, then lets you track the real quotes, what you have paid and what is still due.
Wedding budget planner
Download template (7 KB)Printable PDF (26 KB)The file contains only formulas and example numbers — no macros, no links, nothing that connects to the internet.
What's inside
- 20 categories with typical budget shares you can change
- Estimate, actual cost, paid and balance due for each
- Cost per guest and money left in the budget
- Over-budget items highlighted in red
Prefer pen and paper? The printable PDF is the same layout, empty and ready to fill in by hand.
How to use it in Excel
- Open the downloaded file. If Excel shows a yellow Protected View bar, click Enable Editing — the file has no macros.
- Type over the example values in the yellow cells. Formulas, totals and charts update by themselves.
- Save it under a new name, for example with the month or year, to keep a history.
How to use it in Google Sheets
- Download the .xlsx file with the button above.
- Open Google Drive, choose New → File upload and pick the file.
- Double-click it in Drive and choose Open with Google Sheets — or in Sheets use File → Import → Upload. All formulas keep working.
- Use File → Make a copy to keep a fresh version for each month or year.
Common questions
How much of the budget goes to the venue and catering?
Venue and food together are usually the largest item — often 40–50% of the total. The template starts from typical shares that you can adjust.
Can I use it for other events?
Yes. Rename the categories for a birthday, anniversary or corporate event; the totals keep working.
Is there a printable version?
Yes — download the printable PDF next to the Excel button. It has the same layout, left empty so you can fill it in by hand.
Is this template really free?
Yes. It is free for personal and business use, with no sign-up or email required. Ads on this page keep the site free.
Does it work in Google Sheets and on a Mac?
Yes. The .xlsx file opens in Microsoft Excel (Windows and Mac), Google Sheets, Apple Numbers and LibreOffice Calc, and all formulas keep working.
Is the file safe?
It contains only cells and formulas — no macros, no links to other files and nothing that connects to the internet.
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